Exhibitor Info

CONFERENCE VENUE

The NCT Europe 2017 conference, workshops and exhibition will take place at the Congress Center Haus Oberallgäu (Soldatenheim) Richard-Wagner-Straße 14, 87527 in Sonthofen. The NCT Europe conference takes place in the indoor Plenary Ballroom of Haus Oberallgäu, while the indoor exhibition takes place in the foyer. The outdoor exhibition takes place in the parking and garden areas of Haus Oberallgäu, where the NCT Party and NCT Networking Reception will also be hosted. Directions and further travel information can be found via our exhibitor information page or in the NCT Europe App.

ACCOMODATION
Please contact us via eventsteam@ib-consultancy.com if you wish to receive hotel recommendations.

LIVE EXERCISE
A live multinational CBRN-EOD exercise by the German, Austrian, Dutch and Swiss Armed Forces will take place at the training area in Bodelsberg. As it is prohibited to enter the terrain with your own vehicle, we have arranged bus transportation from the conference to the demonstration venue, which is the only allowed transportation in order to participate in the live exercise. Registration for the demonstration is mandatory and must be completed before 16 June via our registration page. ACCESS REQUIREMENT: bring your ID or passport. conference venue.

NCT PARTY & BBQ Dinner
In keeping with the motto ‘when in Rome, do as the Romans do’, this year’s NCT Europe Party will be held Bavarian style. Let the first day of the conference sink in with a traditional Bavarian BBQ Dinner and network with colleagues from your industry whilst enjoying the locally brewed beer. The party will be set up for you in the Garden of the Soldatenheim conference venue.

PARKING

Unloading your Car (max. 10 minutes!)
Please check the floor plan. When unloading your car, you can park it on the right hand side of the building (on floor plan this is Outdoor Spaces A1 & A2 / B1 & B2) on the Hofener Str.
Long term Car Parking
Marktangergarage Sonthofen

CONFERENCE & EXHIBITION SCHEDULE

Monday 26 June
12:00 – 14:00 – Arrival of equipment and vehicles for outdoor exhibition areas: C D E F G H
14:00 – 16:00 – Set up of outdoor exhibition areas: C D E F G
15:30 – 16:30 – Set up of outdoor exhibition area: H

Tuesday 27 June
10:00 – 12:00 – Outdoor and indoor exhibition booths set up
12:00 – 13:00 – Opening Exhibition and pre-registration for the CBRN-EOD exercise
13:00  – 13:15 – Short introduction to the live exercise & training
13:15  – 13:20 – Busses depart from Haus Oberallgäu to Bodelsberg Training Area
14:00 – 16:30 – Live exercise & training – Bodelsberg Training Area
16:30 – 17:30 – Busses return to Haus Oberallgäu
18:00 – 22:00 – NCT Party & BBQ Dinner – Outdoor exhibition area
19:00 – 19:30 – Equipment storage open – Haus Oberallgäu basement

Wednesday 28 June
07:30 – 08:00 – Equipment storage open for retrieval equipment – Haus Oberallgäu basement
07:30 – 08:30 – Registration and Networking
09:00 – 09:30 – Equipment storage open for retrieval equipment – Haus Oberallgäu basement
08:00 – 19:30 – Exhibition
08:30 – 17:30 – Conference and workshops
17:30 – 19:30 – NCT Drinks Reception – Outdoor exhibition area
18:30 – 19:00 – Equipment storage open – Haus Oberallgäu basement

Thursday 29 June
08:00 – 08:30 – Equipment storage open for retrieval equipment in Haus Oberallgäu basement
08:00 – 09:00 – Registration and Networking
08:00 – 16:30 – Exhibition
09:00 – 17:45 – Conference and workshops
16:30 – 18:15 – Outdoor and indoor exhibition dismantling
19:00 – Outdoor exhibition area H needs to be empty
19:00 – 19:30 – Large vehicles (C D E F G) need to be removed

 

STORAGE FACILITY

IB Consultancy offers a storage facility in a semi-secured location (behind a locked door) in the Haus Oberallgäu basement during the night, however IB Consultancy takes no responsibilities for any loss or damage. Using the storage facility is entirely at your own risk. If your equipment is sensitive and/or expensive we suggest you find alternative storage facilities.

DRESS CODE
You are kindly advised to take into consideration the following Dress Code:

Live Exercise  – Uniform   /  Smart casual (remark: please keep in mind that the live exercise takes place at an outdoor venue)
Conference – Uniform / Business (remark: please keep in mind that it might be warm and that parts of the NCT Europe event take place outside)
NCT Party & BBQ Dinner – Smart casual or the traditional Bavarian garb Dirndl or Lederhosen

Please keep an eye on the weather forecast over the next few days as it might rain.


INCLUDED IN YOUR EXHIBITOR PACKAGE
A standard exhibitor package includes the following items:

Exhibition booth (including table, 2 chairs, electricity and name printed on booth)
2 event delegate places – Access to the full event
8 Government prospect invites from host nation
4 International Government prospect invites
1 NCT CBRNe App document
Logo placement and marketing according to your contract

BOOTH DESIGN
Since we have recently decided to cooperate with a different booth supplier, there have been some changes in the design of the booths. Please note that we no longer have shell scheme exhibition booths, which means that it is not possible to stick marketing materials such as posters to a wall panel. It is however possible to hang marketing material (up to 15 KG) in your booth. We are aware of the complications and will assist in accommodating your needs to the best of our ability. Please find below the specifics for the booth deisign:

Indoor exhibition
Booth numbers 1- 11
3×2 m truss system exhibition booth (including table, 2 chairs, electricity and name printed on booth).

Outdoor exhibition
Booth numbers 20- 46
3×3 m canopy tent booth (including table, 2 chairs, electricity and name printed on booth).

 

 

Additional
In case you require additional equipment, we will be happy to facilitate. Please contact us and we will be able to assist you in accommodating your needs.

Extra Delegates
In case you wish to attend the event with more than two delegates you can contact us to make the additional booking.

Access to VIP Room
Speakers, VIP and premium exhibitors (Platinum, Gold, Silver, Bronze) will have access to the VIP room during the conference hours. Exhibitors are entitled to bringing in 2 guests at a time.

INTERNET ACCESS AND ELECTRICITY
The standard voltage in Germany is 220-240 Volts, while Type “C” Europlug or Type “E” and “F” Schuko sockets are used. A voltage converter and a plug adapter may be necessary, depending on your country of departure.

CONFERENCE PRESENTATIONS
After the event, all of our speakers’ presentations will be uploaded under their individual profiles in PDF format in the NCT Europe App as well as in the program section, under each session. We will notify you when all presentations will be uploaded.

TRAVEL INFORMATION
Getting to Sonthofen by Airplane from:

Memmingen Allgaeu Airport (FMM)
By Car: Car hire possibilities at the airport with Hertz, Avis, Europcar and Sixt. (Travel time: approx. 40 min)

By Bus: With Germany’s leading long-distance coach provider FlixBus you can reach Sonthofen within 1,25 hours. The Bus stop is located in front of the terminal.

Bodensee Airport Friedrichshafen (FDH)
By Car: Car hire possibilities at the airport with Hertz, Avis and Europcar. (Travel time: 1,20 h)

Munich Airport (MUC)
By Train:

By Car: Car hire possibilities at the airport with Avis, Europcar, Sixt and Hertz (Travel time: 2:00 h)

By Bus:

Innsbruck Airport in Austria (INN)

By Car: Car hire possibilities at the airport with Avis/Budget, Europcar Oesterreich, Hertz, MegaDrive and Sixt (Travel time: 2h)

By Train: It is possible to reach Sonthofen by train, however, due to the estimated travel time of more than 6h, this route is not recommended. If you decide to take the train, please find more  information for your journey here.

Visa Requirements
The VISA Requirements for foreigners entering Germany can be found here. In case you require an invitation letter as a supporting document for your visa application, IB Consultancy will be able to provide you with one once your registration and payment are settled. Please kindly note that IB Consultancy is not responsible for the outcome of your application.

Emergency Numbers
Police number is: 110
Fire & Ambulance is: 112

STAY UP-TO-DATE
We will update this page and the NCT Europe 2017 App on a regular basis and also send you regular updates on the event. A few days before the event, a final information e-mail will be sent to all participants with the latest updates on the schedule and communicate other important information. During the event, IB Consultancy team members will be available to answer your questions and handle any issues.

Please contact us in case you have any additional questions!